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Canadian Centre on Substance Use and Addiction

Position: Project Coordinator

Reports to: Director, Finance

The Canadian Centre on Substance Use and Addiction (CCSA) changes lives by bringing people and knowledge together to reduce the harms of alcohol and other drugs on society. We partner with public, private and non-governmental organizations (NGOs) to improve the health and safety of Canadians. An NGO with a national focus, CCSA envisions a healthier Canadian society where evidence transforms approaches to substance use.

CCSA acknowledges that the First Peoples are the holders of Traditional Knowledge. We respect the power of the Indigenous ways of knowing and of Traditional Knowledge and commit to learning about and incorporating this knowledge into our work with proper guidance.

Reporting to the Director, Finance (or designate), the Project Coordinator supports projects aligned with CCSA’s collaborative activities. This role provides secretariat support for national meetings, plans knowledge exchange events and facilitates meeting planning. The Project Coordinator is an active member of a diverse team responsible for project management of CCSA’s various initiatives to support the impact of its work.

Responsibilities

  • Working with project leads, develop project objectives, involving all stakeholders and ensuring feasibility
  • Working with project leads, design workshops and meetings and provide related support, including recruiting participants, drafting meeting materials, securing venues and audiovisual equipment, and coordinating catering
  • In collaboration with project leads and the Lead, Corporate Initiatives, monitor and report on the progress of projects through meeting summaries, briefing notes, presentations, executive summaries and other materials
  • Ensure that any project concerns or risks are communicated and escalated as necessary
  • Ensure the active participation, satisfaction and commitment of partners and stakeholders collaborating on CCSA projects through ongoing communication and support
  • Identify and engage key partners and stakeholders in advancing project objectives
  • Promote events to key audiences using targeted methods
  • Coordinate internal resources, external partners and vendors for the smooth execution of projects
  • Support project leads to ensure projects are delivered on time and within scope and budget
  • Contribute to the development and execution of internal processes for producing resources and reviewing deliverables and project budgets
  • Participate in comprehensive sex- and gender-based analyses of evidence, data and reporting
  • Working with the Collective Impact and Performance Measurement Analyst, report on project performance using appropriate organizational systems, tools and techniques
  • Develop detailed work plans to track progress
  • Create schedules and project timelines
  • Manage project budgets
  • Track deliverables and keep teams updated about timelines
  • Create and maintain thorough project documentation

Qualifications

  • University degree or college diploma
  • Minimum of two years of experience in project management and coordination
  • Knowledge of project management concepts, approaches and practices
  • Strong organizational, planning and time management skills, with the ability to multi-task and coordinate projects with tight timelines
  • Excellent interpersonal, verbal and written communication skills
  • Proven ability to foresee project risks, plan for contingencies, and monitor and adjust plans as necessary
  • Experience leading and managing multiple complex projects

Assets

  • Experience or expertise in the field of substance use and addiction or other chronic health conditions
  • Knowledge of sex- and gender-based analysis
  • Experience working in or with governmental, non-governmental and international organizations
  • Bilingual — English and French

Consideration of candidates will begin immediately and will continue until the position is filled. To apply for this position, please submit a resumé and cover letter by email to hr@ccsa.ca. We thank all applicants for their interest; however, only those applicants selected for an interview will be contacted.

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